Document & Records Management
Meet critical ECM implementation success factors - compliance, collaboration, continuity and cost.
SharePoint was originally designed to build portals, but over the years, it has evolved into a true ECM solution. It addresses each of the five critical ECM phase effectively i.e. Capture, Manage, Store and Preserve.
SharePoint intrinsically delivers ability to construct structured repositories, enhance content value through metadata and indexing for content discovery. Additionally, integration with Office file formats and its deep integration with InfoPath provides opportunities to capture data and information seamlessly. InfoPath provides simple developer interface, which users can use to capture data using electronic forms. Plugins developed by third party vendors provide recognition features like OCR and ICR to capture data from physical documents.
- Structured Content Repository
- Enhance Content Value
- Meta-Data & Indexing
- Support for all Office File Formats
- InfoPath Integration
- 3rd Party Plug-ins
Document management features such as versioning, check in/check out, audit trail, retention and disposition workflows help manage content from creation to archival. SharePoint's search indexing algorithm is derived from FAST search, the best-known enterprise search application. It's indexing/fetch algorithm helps in creating an efficient and accurate content discovery application.
- Audit Trail
- Document Retention
- Disposition Workflows
- Enterprise Search
SharePoint's ability to create structures (libraries and lists) and folders provide user multiple options to organize content. Native Usage of SQL features provides administrators the flexibility to store large objects as blob in the file server, thereby making the core database manageable. SQL technology permits a range of backup and restore options that guarantees redundancy and continuity.
- Structured Library & Lists
- Support for BLOB objects
- Native SQL DB
- Easy Backup & Restore
Maintaining integrity of the content involves two aspects – Accessibility and Disposition. User group based permission system helps in managing authorization effectively and efficiently. SharePoint's information rights management allows administrators to define how the content is managed and disposed. It can be moved to archive, converted as a record or even deleted. SharePoint usage to manage documents, digital content, web content has significantly increased, as a result of its amenability to critical ECM implementation success factors i.e. compliance, collaboration, continuity, cost.
- Accessibility & Disposition
- Information Rights Management
- Records Management
- Support for all Content Types